WellCareTracker™ (WCT) is an immunization tracking and child care health record quality improvement tool developed by Stuart T. Weinberg, MD FAAP in collaboration with the Pennsylvania Chapter of the American Academy of Pediatrics (PA AAP) and implemented online in 2002.
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User ID
Password
DEMO: To view an online demo for a sample child care site, use: demo / wct for the User ID / Password
INTRODUCTION

WellCareTracker™
Introductory Flyer (PDF)

ECELS-Healthy Child Care PA

ECELS SELF LEARNING MODULE

Earn State-Authorized
Professional Development Credit
for Using WellCareTracker™ [PDF]

SAMPLE LETTERS

Letter to Doctors Requesting Health
Record Information [MS Word]

Letter to Parents about Providing
Up-To-Date Health Record Info
[MS Word] [PDF]

Letter to Parents Describing
Preventive Health Services
[MS Word] [PDF]

Connecticut Letter to Parents Requesting
Permission for Data Entry into WCT
[MS Word]

IN THE NEWS, ON THE WEB

2/4/2017 - WellCareTracker™ listed as
a resource in Preparing Child Care
Programs for Pandemic Influenza

2/4/2017 - WellCareTracker™ listed as
an additional resource in a Curriculum
for Managing Infectious Diseases
in a Child Care Setting
[PDF]

1/1/2005 - Pediatric News - "Online Tool
Connects Pediatricians, Day Care"

LINKS FROM CDC / AAP / PA AAP

2/1/2016 - CDC's Child and Adolescent
Immunization Schedules

10/2015 - 2015 AAP Recommendations for
Preventive Pediatric Health Care

- - - [former 2008 Recommendations]

4/2015 - CDC Pink Book List of US Vaccines

AAP's Healthy Child Care America

PA Chapter Home Page

2/4/2017 - Home Page for ECELS

Fact Sheets on Medical Conditions
and Infectious Precautions

EXTERNAL LINKS - OTHER SITES

Vaccine Information Statements
in Multiple Languages (from IAC)

Summary of Recommendations for
Childhood & Adolescent Immunization
from Immunization Action Coalition

CDC's Immunization Works!
Newsletter

National Resource Center for
Health and Safety in Child Care

NAEYC - National Association for
the Education of Young Children

Centers for Disease
Control and Prevention

CDC's Revised Standards
for Immunization Practices

CDC's Guide to Contraindications
to Vaccinations

PA DPW Online Directory

PA DPW New Child Care Regulations

PA DPW New CD 51 (formerly CY 51)
Child Health Assessment (09/08)

* * * * *
Testimonials


Lisa Smith, from Curiosity Corner Day Care in Parkesburg, PA says (6/5/12):

"WellCare Tracker has made it easy to keep the children up to date on their immunizations and physicals. It also makes reporting the immunization to the health department fast and efficient. Thank you!"


Mary Ellen Malloy, from Foulkeways Child Care Center in Gwynedd, PA says (5/30/12):

"The program is fantastic. So helpful with keeping up to date on immunizations and health assessments."


Gil Wilson, from Fellows Children's Academy in New Orleans, LA says (9/13/08):

"You still have the best mousetrap around."


Linda Thiboldeaux, from Calvary Child Care Center & Calvary Christian School in Fairless Hills, PA says (4/22/08):

"I love this program and couldn't imagine keeping track of all of these kids without it!!!"


Donna Bella, from Yale University's Edith B. Jackson Child Care Program, Inc. in New Haven, CT says (8/30/07):

"It's great. Our nurse consultant walked me through the entry of a few students of different ages and I then recorded the rest. As our program opens for a new year, I am now entering the new enrollees. The program is easy to use and extremely helpful in our record keeping. Having our nurse consultant able to access from another place is invaluable since records can not be taken off site. Thanks!"


Bonnie Peyton, from Laurel Ridge Treatment Center in San Antonio, TX says:

"The program has been wonderful and everyone who sees what it can do is highly impressed.... [It] has not only made my life easier, but it has allowed me to focus on other pressing issues rather than constantly sorting papers. I can't thank you enough for all your help."


Holly Kerins, from Calvary Baptist Children's Learning Center in Norristown, PA says:

"We're not a high tech center - I used WellCareTracker™ with my lap top. It made our work with health records so easy. It was easy to keep track of the children who are due for health services. For those who are up-to-date at enrollment, we can give their parents a heads up when they become due for their next visit to the doctor. The reports highlight children who are missing health forms, and give us notices to send home. The printout made completing the PA DOH report a breeze too. The first time we entered the children was tedious, but it is tedious to keep track of health records anyway. We did it as we received the forms from the families, and now, adding data (from subsequent forms) isn't hard at all. We do it at naptime. We're starting to use desk-top computers from Cyberstart, so I'm going to train another staff person to enter the data. It's so easy to learn and use WellCareTracker™."


Deb Clarke from First Presbyterian Church Child Care Center in Levittown, PA says:

"WellCareTracker™ just makes our job so much easier to keep up with everything. I use it to highlight on the health assessment form what the children need, and it tells us when the next health assessment is due. It does everything for you."


Paula Cosden from Margaret George School in King of Prussia, PA says:

"Thank you a million times over! It just took me less than 20 minutes to enter 43 children's immunizations on the health department form. I am so grateful to WellCareTracker™ for saving me so much time and angst, it makes my life so much easier. I am constantly telling fellow directors about it! Once again I cannot praise this program enough.... "


Karen Hand, Administrative Assistant from Sonshine Christian Academy in Drexel Hill, PA says:

"I am extremely happy with the program."


Additional Comments from the 2005 User Survey

  • "Entering and maintaining the information is simple. The help the system offers is invaluable, especially for DPW."

  • "It's very easy and informative. It helps me enforce our policies with the parents when they see something computer generated!"

  • "WellCareTracker™ enables me to easily keep on top of the healthcare records. It has also been helpful to give the data to parents when they are taking their child to the physician. This has eliminated confusion and discrepencies with physicians."

  • "The reports are excellent"

  • "The ease of transferring info to the Health Dept. work sheet"

  • "Finally! It is an extremely useful program for my DPW required information...I should have had it years ago!"

  • "Easy, fast, can take reports needed by state right off the WellCareTracker™"

  • "The WellCareTracker™ has certainly helped us in keeping track of the screenings and immunizations needed for each child. Parents are getting used to now bringing in a print out of the shots received every time they visit the doctor."

  • "It is very user friendly and lets you know exactly when a child is due for immunizations."

  • "I would have to spend much more time working with the health care forms for all the different reasons that the tracker does for me in an instant"

  • "After entering all our children into the system we are extremly satisfied with the assistance in tracking and maintaining our childrens health records."

  • "I love WellCareTracker™, I would hate to go back to the old method of recording health and immunization records."

  • "WellCareTracker™ took the headache out of keeping track of each immunization. Now its a breeze to do a monthly report to the parents to let them know what they need to have done on the next well care visit"

  • "WellCareTracker™ is easy to use, convenient and quick. I love using it. It helps me keep track of who is due, overdue etc."

  • "It is fantastic. The yearly report for the Health Dept. was to easy. It really saves time. Thank you so much. "

  • "It is a wonderful help, extremely easy to use, and very easy for the parents to understand. They like the fact that they can give their report to the doctor and he/she knows what is needed for the child."