WellCareTracker™ (WCT) is an immunization tracking and child care health record quality improvement tool developed by Stuart T. Weinberg, MD, FAAP, FAMIA in collaboration with the Early Childhood Education Linkage System (ECELS) of the Pennsylvania Chapter of the American Academy of Pediatrics (PA AAP) and implemented online in 2002.

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      WellCareTracker™ assesses the completeness and timeliness of routine preventive health services received by children. Enter the dates for immunizations and other health supervision services, e.g. vision and hearing screening, lead and anemia screening, etc., and WellCareTracker™ determines which immunizations and/or services are up-to-date, currently due, or overdue based on the American Academy of Pediatrics' recommendations in its Guidelines for Health Supervision schedule of services. WellCareTracker™ will generate compliance reports for childcare programs on a group of children or a specific compliance report for an individual child. WellCareTracker™ is *not* an electronic health record (EHR).

      NOTE: Although WellCareTracker™ was originally designed for Pennsylvania child care centers, it is also being used (as of 2022) in Connecticut and Washington, and has been used in the past in Illinois, Louisiana, Texas, and Utah.


      WellCareTracker™ has been updated to include tracking of COVID vaccinations, and an additional report has been created which lists a current site's enrollees with the number of COVID vaccine doses reported per enrollee.


      Amazingly, March 2022 marks 20 years since WellCareTracker™ was first launched as an online application. Not many applications last that long(!), and yet we still have child care sites that have continued to use the program since its earliest days. As one user commented, "Some of the things I really like about WCT is the ages of immunizations given--so helpful to determine if valid dose. Also that one date and check off for all that provided on that date. Other programs require separate entries! Also the lists of items due is helpful--especially for mandated flu vaccine by every Dec 31."

      There will be continued updates to WellCareTracker™ throughout 2022 - adding COVID vaccines, enhancing some usability features, and making sure the technology 'under the hood' is up-to-date. Happy Anniversary, WellCareTracker™!


      "I have been working in a variety of roles in the early childhood field for many years. Although I have a master's degree in early childhood education, I try to be open to new ideas. My current job involves providing training and technical assistance to help Head Start grantees use a web-based record keeping system that many Head Start programs have in place. The information in these records is supposed to help staff provide support for children and families. Most of the time, people who use this system have little time left to use the information to work with families because it takes them so long to figure out what services children have received, what they need, and then enter all the due dates manually. Doing something with this information is especially important for infants and toddlers who usually need some services often during the program year. Now that we're using WellCareTracker™ our staff love how easily and accurately it does the work after just a few minutes to enter the dates of services the children have received. It is a wonderful tool. Our grantees are spending more of their time helping families get the services their children need." (See testimonials from other users.)

For the period 2003-05, dissemination of WellCareTracker™ for use by early education providers was supported, in part, by HRSA/MCHB

* * Latest News * *

October 25, 2023 - WellCareTracker™ will be discontinued on January 31, 2024 to enable subscribers time to download their data and find a new software platform. Please be aware that no further updates to WellCareTracker™ based on changes to the CDC child immunization schedule that may have or will occur between July 1, 2023 through January 31, 2024 will be reflected.

August 28, 2023 - At this time, WellCareTracker™ is not taking new subscriptions.

September 4, 2022 - A History of WellCareTracker™ link has been added to the 'Introduction' dropdown menu, in case you're curious!.

August 21, 2022 - The 'WCT on the Web' dropdown menu in the top navigation bar has been updated with new content and verified links.

June 24, 2022 - The AAP Periodicity Schedule, which reflects the AAP's Recommendations for Preventive Pediatric Health Care, has been updated and is available under the 'CDC and AAP Resources' dropdown.

April 24, 2022 - The CDC Resources and AAP Resources dropdowns have been updated and combined into one, and a link to the AAP's Guidance Related to Early Care and Education/Child Care During COVID-19 has been added to the combined dropdown.

January 11, 2021 - As of today, the ECELS Program of the PA AAP is turning over all administration of WellCareTracker™ to its developer, Stuart T. Weinberg, MD. Information to existing subscribers about renewals and support will be provided in screens that appear after login.

July, 2019 - Many of the links formerly located in the lefthand column have been updated and moved to a new top navigation bar under dropdowns for easier access without having to scroll down the page.

January, 2018 - WellCareTracker™ (WCT) remains alive and kicking! The assessment logic has been updated for the new oral health recommendations in the AAP's 2017 Periodicity Schedule. We welcome the continued use of WCT by students at Northampton Community College (NCC) taking the Child Care Health Advocate Course in addition to our regular child care center customers across the state of Pennsylvania and Connecticut.

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